How to Find the Right Generator Rental: 5 Things to Consider

When a power outage happens unexpectedly, it can be challenging to find the right generator rental. When they occur, quick access to a reliable generator is essential. Finding a fast and effective solution to a power outage but finding the best option can be difficult, especially in an emergency. It is crucial to have a plan before the outage occurs.

This guide will walk you through the steps to find the best generator rental for your business.

Assess Your Power Needs

• Identify Essential Equipment: Before renting a generator, you need to know what equipment and appliances must remain powered during an outage. Common essentials include refrigerators, lighting, medical devices, computers, and HVAC systems.
• Calculate Power Requirements: Once you’ve identified what needs to be powered, calculate the total wattage needed. Generators are rented based on power output, so having this number is crucial to get the right size generator.
• Assess Setup Options: Identify how the generator will be connected to the building (Generator Docking Station, Transfer Switch, or Electrical Panel). Choose a location for the rental that is easily accessible by truck and trailer, close to connection points, well-ventilated, and away from high-traffic areas to minimize safety risks. Then determine the required cable lengths for the connection.

Research Local Rental Companies

• Check Availability: In an emergency, not all rental companies may have generators available, especially if the outage affects a large area. Start by contacting local rental companies to check availability.
• Read Reviews and Ratings: Look for customer reviews and ratings to gauge the reliability of the rental company and the condition of their equipment. A company with a strong reputation for maintaining their generators and offering excellent customer service is a safer bet during an emergency.
• Consider Proximity: Choose a rental company close to your location. Proximity is crucial in an emergency since it can reduce delivery times and ensure quicker access to the generator.

Inquire About Delivery and Setup Services

• Delivery Options: Ask the rental company if they offer delivery services, especially if you lack a vehicle large enough to transport a generator. Delivery services can save valuable time in an emergency.
• Setup Assistance: Some companies offer setup assistance, which can be beneficial if you’re unfamiliar with operating a generator. Proper setup ensures safety and optimal performance during the outage.

Compare Rental Terms and Costs

• Pricing: Compare rental costs, including daily or weekly rates, delivery fees, and any additional charges. While cost is important, ensure that the price aligns with the quality and reliability of the generator.
• Rental Duration: Understand the rental terms, including the minimum rental period and policies for extending the rental if the outage lasts longer than expected.

Secure the Generator

• Confirm the Rental: Once you’ve selected a generator, confirm the rental with the company, and arrange for delivery or pickup.
• Prepare for Setup: If the generator is being delivered, clear the space where it will be installed and pathway to connection points.

Additional Recommendations

During an emergency or critical power outage, every moment counts, and you might not have the luxury to follow all the steps listed above for finding a generator rental. That’s why planning ahead is crucial. By creating a Power Outage Contingency Plan (POCP), you can save valuable time and avoid unnecessary stress when the need arises.

A well-prepared POCP enables you to act quickly by providing clear guidelines on key details such as the size of the generator you need, the ideal location for setting it up, the connection points, and the number and length of cables required. This preparation ensures that when an outage occurs, you’re not scrambling for information—you’re ready to implement your plan.

Additionally, during widespread power outages or natural disasters, rental equipment can become scarce. Establishing a relationship with a reliable rental company and arranging to reserve a generator in advance of any impending storms can be a game-changer. This proactive approach ensures that you have the necessary equipment secured before demand surges, giving you peace of mind that you’re prepared for any situation.